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Hosting the Annual Meeting

In January each year, AC Forum holds its General Assembly (governance meeting) and its Annual Meeting which focuses on developments in association management and congress organisation. The Annual Meeting programme is designed with input from members and an Education Working Group. Contemporary topics and debate are supplemented with case studies to share experiences and innovations. External experts may be invited to contribute on specialist topics.

The Annual Meeting is hosted by a different European city each year. It is an opportunity for host cities to (re-)introduce themselves to the member associations or share with them innovations and new developments. The host city for an Annual Meeting is selected by the AC Forum Board about 14 months prior.

In 2021, the General Assembly and Annual Meeting will take place in Rotterdam, Netherlands.



The requirements for hosting the Annual Meeting and General Assembly are outlined in the RFP. Applications are invited from any European city that fulfils these criteria, be it a capital city, a well-established conference hub or a city making strides in building up its conference credentials. Holding the Annual Meeting in different cities and types of destinations allows members to gain a better understanding of the wealth, diversity and quality of European destinations. AC Forum welcomes all applications fitting its requirements and especially appreciates innovative approaches.

The Annual Meeting and General Assembly in 2022 will take place on 20-22 January.

Special Note:  If, due to the COVID-19 pandemic, the 2021 Annual Meeting and General Assembly cannot be held face-to-face, then Rotterdam will host the 2022 event and the host city selected for 2022 will carry forward to 2023.


Host City 2022 Bid Process

The RFP may be found here.

An application letter accompanied by a detailed proposal outlining the prospective host city’s offer, and covering the essential elements outlined in the RFP, must be submitted by the Convention Bureau, or similar institution of the potential host city, to the AC Forum Secretariat ( before the deadline.

Application deadline:  1 October 2020


Please contact the AC Forum secretariat at with any queries.

AC Forum Secretariat

Finola Quinn
T: +353 51644040

Registered Address

AC Forum
c/o Herbst Kinsky Rechtsanwälte GmbH
Dr. Karl Lueger-Platz 5
A-1010 Wien

Corresponding Address

AC Forum
c/o Finola Quinn
Co Kilkenny
E32 H729