Hosting the Annual Meeting

The Annual Meeting and General Assembly are held in January each year.

Hosting Annual Meeting - AC Forum

The Annual Meeting is a 2½-day conference, with a comprehensive educational programme and many networking opportunities.

The Annual Meeting, hosted by a different European city each year, is an opportunity for host cities to (re-)introduce themselves to the member associations or share with them innovations and new developments. The host city for an Annual Meeting is selected by the Board, usually about 14 months prior.

Applications for hosting the Annual Meeting are invited from any European city that fulfils the criteria outlined in the RFP, be it a capital city, a well-established conference hub or a city making strides in building up its conference credentials. Holding the Annual Meeting in different cities and types of destinations allows members to gain a better understanding of the diversity of European destinations and the facilities and resources they offer. We welcome all applications fitting our requirements and especially appreciates innovative approaches.

The next open year is 2025 and proposals from prospective host cities will be invited from spring 2023 and the RFP will be made available at that time.

The city should have adequate facilities to host large international congresses (min. 2,000 delegates).

The convention bureau/city/venue/suppliers should support and organise meeting facilities, including AV and IT, catering, accommodation, transportation (as necessary), and networking events, as decribed in the RFP.

Host City Bid Process

An application letter accompanied by a detailed proposal outlining the prospective host city’s offer, and covering the essential elements outlined in the RFP, must be submitted by the Convention Bureau, or similar institution of the potential host city, to the AC Forum Secretariat ( before the stated deadline:

Please contact the AC Forum secretariat at SECRETARIAT@ACFORUM.NET with any queries.

Upcoming Annual Meetings

Annual Meeting 2023

The AC Forum Annual Meeting and General Assembly 2023 will take place in Rotterdam, Netherlands, 19-21 January.

The theme of the 2023 Annual Meeting is ‘Building a sustainable future’. We are very much looking forward to the meeting and to discovering Rotterdam, the Gateway to Europe and a city of innovation and progress.

Rotterdam Partners Convention Bureau says “We are excited to welcome these esteemed guests to our city, together with our hosting venues.”

Annual Meeting 2024

The AC Forum Annual Meeting and General Assembly 2024 will take place in Hamburg, Germany, 11-13 January.

Hamburg Convention Bureau says “We are thrilled to announce that the AC Forum Annual Meeting & General Assembly will take place in Hamburg. A great honour for the city!”