The Annual Meeting is a 2½-day conference, with a comprehensive educational programme and many networking opportunities.
The Annual Meeting, hosted by a different European city each year, is an opportunity for host cities to (re-)introduce themselves to the member associations or share with them innovations and new developments. The host city for an Annual Meeting is selected by the Board, usually about 14 months prior.
Applications for hosting the Annual Meeting are invited from any European city that fulfils the criteria outlined in the RFP, be it a capital city, a well-established conference hub or a city making strides in building up its conference credentials. Holding the Annual Meeting in different cities and types of destinations allows members to gain a better understanding of the diversity of European destinations and the facilities and resources they offer. We welcome all applications fitting our requirements and especially appreciates innovative approaches.
The next open year is 2025 and proposals from prospective host cities will be invited from spring 2023 and the RFP will be made available at that time.
The city should have adequate facilities to host large international congresses (min. 2,000 delegates).
The convention bureau/city/venue/suppliers should support and organise meeting facilities, including AV and IT, catering, accommodation, transportation (as necessary), and networking events, as decribed in the RFP.